We recently updated our Privacy Policy

Updates include:
• Clarifying our practices about how long we retain your personal information

At Optima Distributor Store, our customer is number one. That’s why everything we do is focused on providing excellent service and delivering low prices.

The information you share with Optima Distributor allows us to provide the products and services you want and need while giving you the very best shopping experience. For example, when you shop on www.OptimaDistributor.com, we use what we know about your shopping habits to let you easily reorder products and show you other products that may interest you.

Our way of doing that is to let you know in a clear, prominent, and easily accessible way just how we collect, use, share, and – above all – protect your personal information.

Our Policy outlines:

• • How and why we collect your personal information.
  • How your personal information is used and protected.
  • When and with whom we share your personal information.
  • What choices you can make about how we collect, use, and share your personal information.

What Does This Privacy Policy Include?

Our Policy covers how and why we collect, use, share and protect your personal information:

• • Within Optima Distributor in the United States , and
  • On our websites and mobile services where this Policy is posted.

Our Policy focuses on personal information – information that identifies you or reasonably can be linked to information that identifies you.

For example, when you purchase a membership or place an order online, to fulfill your order we collect personal information, such as name, address, phone number, and credit or debit card information.

Some laws define “personal information” differently, and we use those definitions when they are applicable. Rest assured, though, that no matter where you live, we treat your personal information with respect, and we collect, use, and share it only as described in this Policy.

We have specific privacy notices that explain the information practices that apply to our specialized operations.

What Privacy Protections Apply to Specific Types of Personal Information?

Our specific privacy notices for our specialized operations include:

• • Our Health & Wellness operation (pharmacy and optical) which uses pets health information as described in the health services Notice of Privacy Practices. Review the Notice of Privacy Practices for the information practices specific to pets health information.

What Is Our Pledge of Accountability?

We require our associates, business partners, and service providers to manage your personal information properly.

We have designated a team of trained associates who are responsible for helping to ensure compliance with this Policy. We require all those who manage members’ personal information to do so properly and in accordance with our policies.

What Types of Information Do We Collect and How Do We Collect It?

We collect information to deliver the products and services you request, to help improve your shopping experience, and to support our business functions. We collect information from you in a variety of ways when you interact with our websites, and mobile services.

What Information Do We Collect?

We may collect the following categories of personal information. Not all categories may be collected about every individual:

• • Personal identifiers, such as name and address
  • Device and online identifiers and related information, such as telephone number and email address
  • Internet, application, and network activity, such as cookie IDs and browser visits
  • Government identifiers, such as national identification numbers and driver’s license numbers
  • Demographic information, such as age and date of birth
  • Financial information, such as credit and debit card numbers and claims information
  • Health and health insurance information, such as prescription numbers and health insurance identification numbers
  • Characteristics of protected classifications under state or federal law, such as gender and nationality
  • Purchase history information, such as products you have bought, rented, and returned
  • Location information, such as geo-location information
  • Audio, visual, and other sensory information, such as audio and video recordings
  • Employment information, such as occupation, title, licenses and professional memberships
  • Education information, such as degree and schooling information
  • Individual preferences and characteristics, such as inferences related to shopping patterns and behaviors

How Do We Collect Information?

We collect information from you in a variety of ways. It may be:

• • Provided directly by you or a member of your household
  • Collected from a device associated with you or your household
  • Collected through in-store technology
  • Collected from another company within our family of companies
  • Collected from an external third-party source

Information Provided Directly by You or a Member of Your Household

You actively share information with us in various ways in our Store and online. For example, you share information when you:

• • Sign up form for a Optima Distributor customer account;
  • Make an online or in-Store, Store Pickup order, or other transaction, from us;
  • Create an account on one of our websites or mobile services;
  • Conduct a transaction or request a service (including when required by law, such as purchasing certain cough and cold medications);
  • Request member service or contact us;
  • Post a review or comment on one of our social media pages, or post a rating, review or other user-generated content on one of our websites or mobile services;
  • Participate in a contest, sweepstake, promotion, or survey; or
  • Use features of our websites and mobile services that may ask you to grant us access to the camera or microphone on your computer or mobile device (such as voice search or scanning bar codes).

When you engage in these activities, you may share different types of personal information with us, such as your name, email address, physical or postal address, phone number, date of birth, and payment information.

Information Collected From a Device Associated With You or Your Household

You also passively provide us information in other ways through technology. This information helps our websites and mobile services work correctly and supports member marketing and analytics efforts – our work to understand our members’ needs and provide information about our products and services that may be of interest to you. Here are some examples:

• • Device Information: We collect technical information when you visit our websites or use our mobile applications or services. This may include information such as Internet Protocol (IP) address, the type of mobile device you use, your device operating system and browser type, a unique device identifier, the address of referring websites, the path you take through our websites, and information about your session on our websites.

• • Browsing Information: We use our own and third party technologies such as cookies, web beacons, and mobile device identifiers to collect information about the use of our websites and mobile services. We use these tools to provide an integrated and more personalized shopping experience for you. For example: cookies allow us to provide you relevant information as you use or return to our sites. Web beacons allow us to know if a certain page was visited, an email was opened, or if ad banners on our websites and other sites were effective. Under certain circumstances, we permit third parties to collect information on our websites for their own business purposes using cookies, web beacons, iframes and similar technologies.

• • Precise Device Location Information: We may collect information about your location when your device is set to provide location information. For example, your device’s GPS signal allows us to show you the shipping cost. See “What Are Your Choices?” below for more information.

Information We Collect from In-Store Technology

We may collect your personal information from technology we use in our store, such as our facility cameras. We operate cameras in Store for security and operational purposes, for example, to help us improve the design of our Store to better serve our members.

Information We Collect From Third Party Sources

We receive personal information about you from other sources to help us to correct or supplement our records, improve the quality or personalization of our services, and prevent or detect fraud. We also receive information, such as device information and browsing information, from third parties for marketing purposes, for example to provide you with personalized ads on Optima Distributor and third-party websites and mobile services.

How Do We Use Your Personal Information?

We use your personal information to offer and provide you products and services and to support our business functions. These business functions include order and service fulfillment, internal business processes, marketing, authentication, loss and fraud prevention, public safety and legal functions.

Some examples include:

• • To fulfill your order or requests for services and provide customer service
  • To create and maintain your account
  • To conduct auditing and monitoring of transactions and engagement
  • To conduct marketing, personalization, and third-party advertising
  • To protect the security and integrity of our websites, mobile services and our business, and help prevent fraud
  • To update our operational and technical functionality
  • To conduct business analysis, such as analytics, projections, identifying areas for operational improvement
  • To conduct research and development
  • To fulfill our legal function or obligations

To do the above, we combine information, collected online and offline, including information from third party sources.

Uses of personal information relevant to our specialized operations, such as our health services and financial services lines of business, are described in our notices for specific types of information.

How Do We Share Your Personal Information Outside of Optima Distributor?

We are careful to share your personal information in ways that respect your privacy and only as described in this Policy. We view you as a valued customer, not a product, and we do not sell or rent your personal information to others for money. We may share your personal information in the following circumstances:

Other Businesses in our Corporate Family

We may share your personal information with other brands and businesses within the corporate family. When we do, the information will be used in ways that are consistent with this Policy.

Service Providers
We share personal information about you with service providers that help with our business activities, including shipping vendors, billing and refund vendors, payment card processors, marketing and advertising vendors, and companies that help us improve our products and services. We require our service providers to keep your personal information secure. We do not allow our service providers to use or share your personal information for any purpose other than providing services on our behalf. Your personal information may be stored and processed by our service providers in the United States or other locations where the service providers or our store maintain facilities.

Business Member Information
We may share information regarding a Business Customers with the account’s primary member or an officer or principal of the business in order to respond to their inquiry. A non-primary member of the account may request information specific to their purchases.

We may share information about Business Members’ resale merchandise purchases, such as candy products i.e., with our suppliers in order to enable them to offer these members discounts or rebates.

Products and Services Offered by Other Businesses
We sometimes enable other businesses to make products or services available to our customers. You may purchase products or services from these other businesses at our Store or through our websites or mobile services. We indicate when products or services are offered by other businesses and share with these businesses personal information related to your purchase of their products and services. These other businesses may operate their business in the United States or in other countries.

Legal Requirements and Protection of Our Company and Others
We may share your personal information in other special circumstances, which include situations when the sharing is required by law, or we believe sharing will help to protect the safety, property, or rights of Optima Distributor, our customers, our associates, or other persons. Examples include:

• • Protecting the health or safety of members;
  • Addressing crimes committed on Store property;
  • Identifying and addressing fraud or financial risk;
  • Providing personal information from cameras to law enforcement at their written request;
  • Responding to a search warrant or other valid legal inquiry; and
  • Responding to an investigative body in the case of a breach of an agreement or violation of law.

Business Transfers
In the event that all or a part of our business is merged, sold or reorganized (including transfers made as part of insolvency or bankruptcy proceedings), personal information about you could be shared with the successor business. We will use reasonable measures to help ensure that any successor treats your information in accordance with this Policy.

Pursuant to Our Specific Privacy Notices
We have specific privacy notices related to some of our specialized operations. We may disclose personal information for purposes identified in those notices, which arise in those specialized operational areas. These specific privacy notices describe additional or different information practices relevant to those operations. Our specific privacy notices can be found here. For example, as detailed in the Notice of Privacy Practices, our health services operations will disclose personal information to other health care providers for treatment purposes.

Deidentified & Aggregated Personal Information
Optima Distributor continually strives to make member shopping experiences more relevant and with less friction and may offer related services and insights to its suppliers and others. As a result, Optima Distributor may share with others insights that combine information from many customers in ways that do not directly identify you. For example, Optima Distributor may combine your shopping history with that of other members to deliver generalized insights to Optima Distributor’s suppliers. These insights do not identify individual customers. This information helps Optima Distributor suppliers provide products and services relevant to Optima Distributor’s customers. Optima Distributor may receive payment for these insights.

To deliver information about products and services that may be of interest to you, we may share information with other companies, such as publishers, advertisers and measurement analytics providers. For example, we may share device-related data (such as device identifier, type of device, IP address, cookies and other information associated with your browsing and app usage) and individual preferences and characteristics (such as insights and inferences related to shopping patterns and behaviors). This information does not identify you directly, but is necessary to personalize the advertisements you receive. Optima Distributor does not receive payment for this information.

We also allow companies that show advertisements on our webpages or our apps to collect information from your browsers or devices via the use of cookies or other technologies. Like many companies, we may allow cookie matching with select partners. However, these parties are not authorized to access information from our cookies. For more information about your choices related to advertising activities see “What are Your Choices?”

With Specific Notice or Your Consent
In circumstances other than those described above, we will provide specific notice or ask for your affirmative consent, as required by law, before we share your personal information outside of our corporate family of companies, and we will not sell or rent your personal information for money.

Categories of Personal Information We Disclose to Each Type of Third Party:

We may share your personal information with certain categories of third parties, as described below.

Types of Third Parties to Which the Personal Information Was Disclosed for a Business Purpose	Categories of Personal Information Disclosed for a Business Purpose
Those we are legally required to share with (see example above Legal Requirements and Protection of Our Company and Others)	Audio, Visual and Other Sensory Information Characteristics of Protected Classifications under California or Federal Law Demographic Information Device and Online Identifiers Education Information Employment Information Financial Information Government Identifiers Health and Health Insurance Information Individual Preferences and Characteristics Internet, Application, and Network Activity Location Information Personal Identifiers Purchase History Information
Service providers that receive data in order to provide services to us (e.g. technology providers, cloud storage providers, etc.) (See example above Sharing with Service Providers)	Audio, Visual and Other Sensory Information Characteristics of Protected Classifications under California or Federal law Demographic Information Device and Online Identifiers Employment Information Financial Information Government Identifiers Health and Health Insurance Information Individual Preferences and Characteristics Internet, Application, and Network Activity Location Information Personal Identifiers Purchase History Information
Third parties with whom individuals direct us to share their personal information (See example above Credit Offers and With Your Consent)	Demographic Information Device and Online Identifiers Personal Identifiers Purchase History Information
Our suppliers or marketplace vendors (See example above Products and Services Offered by Other Businesses)	Device and Online Identifiers Financial Information Location Personal Identifiers Purchase History Information

 

 

What Are Your Choices?

You have choices about the various ways we collect, use, and share your personal information.

• • We may send you marketing communications. You can tell us your marketing preferences in different ways, including by logging on to your Optima Distributor.com account and clicking “edit” under Email preferences in the profile.
  • We also personalize your experience on our sites and mobile services by showing you advertisements from Optima Distributor or our advertising partners that are tailored to your interests. 
  • Some of our mobile services use your device’s location information. You can adjust the settings of your mobile device at any time to control whether your device communicates this location information. We may also offer additional controls on our use of your mobile location information.

We want to offer you choices about the different ways we collect, use, or share your personal information. These choices are described below.

Marketing Preferences
When we are sending marketing communications to you, we use the following standards:

• • We use an opt-in standard for automated phone and text messages, and for sharing personal information with companies for their use in direct marketing of their products, such as sending you promotions for their products. Opt-in means we will only conduct the activity with your affirmative consent.
  • We use an opt-out standard for phone, email, app notifications, and postal mail. Opt-out means we may contact you, but will stop upon your request (as described below).

As a Optima Distributor member, you may update your marketing preferences any of the following ways:

• • Online: By logging on to your Optima Distributor.com account and clicking “edit” under Email preferences in the profile.
  • By Email: You may email contact@OptimaDistributor.com for assistance.
  • By Mail: Optima Distributor , 25000 EUCLID AVE STE 305 514, EUCLID, OH, 44117, Attention: Customer Services
  • By Phone: You may call Member Services by dialing 1-‪(781) 412-4891
  • In store: You may request to opt out at the Customer Services desk.

If you are not a Optima Distributor customer and are currently subscribed to our promotional emails, you may update your marketing preferences by clicking the “unsubscribe” link in the footer of one of our promotional emails or by contacting the Mail or Email resources listed above.

If you contact us by email or mail, please be sure to include your full name, customer number, the types of communications you would like to receive or not receive, and your related contact information. For instance, if you would like to opt-out of mail, include your mailing address. Please allow sufficient time for your marketing preferences to be processed. It may take up to ten days to process your requests related to email and up to 30 days to process your requests related to telephone calls, text messages, app notification and sharing information with your consent. Please note that postal mailings are often prepared many weeks in advance, and you may continue to receive mail for six to ten weeks.

Since we do not accept opt-out requests from third parties (except as described in the “What are Your California Privacy Rights?” section), such as catalog opt-out services, please communicate your request directly to us through one of the mechanisms mentioned above.

Please know that, even if you opted out of receiving marketing communications from us, we may still contact you for transactional or informational purposes. Some examples are contacts for member service, product information, service or reminder notices, or recalls. We may also need to contact you with questions or information regarding your order.

Interest-Based Advertising Preferences
We personalize your experience on our sites and mobile services by showing you advertisements that are tailored to your interests. For example, if you browse or shop for electronics with us or on other sites, we may show you ads for electronics as you continue to browse the Internet. For more information about browsing information, see “Information We Receive From You.”

We show you advertisements related to Optima Distributor or our advertising partners. We belong to ad networks that may use your browsing history across participating websites and mobile services to show you interest-based advertisements. You may also see ads for Optima Distributor store on participating websites and mobile services based on how you browse.

Mobile Location Settings
Some of our mobile services use your device’s location information. You can adjust the location settings of your mobile device at any time to control whether your device communicates this information. You will also need to adjust your device’s Bluetooth settings to completely disable the collection of Bluetooth location-related data. See your device instructions to learn more about these settings. In addition, we may offer you controls on our use of your mobile location information. See “What Types of Information Do We Collect?” above for more information on the types of location information we collect.

Device Camera and Microphone
Some of the features on our websites and mobile services may require access to the camera or microphone of your computer or mobile device. You must give your permission before we access your device’s camera or microphone, and you can adjust the settings of your device at any time to control access to your camera or microphone. See “What Types of Information Do We Collect?” above for more information.

How Do You Access and Update Your Personal Information?

We provide you with various ways to access or update your personal information, including contact and account information. We also take reasonable steps to keep your personal information accurate and complete.

You can access or update your personal information, including contact or account information, in the following ways:

• • If you have created an account on one of our websites or mobile services, log into your account. Once you do, you will be able to enter and update your own contact information and payment information, as well as contact information for recipients you have designated.
  • Contact us at the email or postal address listed in the “Who Can I Contact at Optima Distributor Store About this Privacy Policy? ” section at the bottom of this Policy. Please include your current contact information, the information you are interested in accessing, and your requested changes. We will provide you the personal information requested if it is reasonably available, unless it infringes on the privacy of other individuals, and subject to reasonable limitations provided by law and internal procedures. Otherwise we will describe the types of information we typically collect. We will provide access and make the changes you request, or will provide an explanation of what actions we will be able to take with regard to the request.
  • If you need to access your personal information related to a specified service provided to you by a Optima Distributor service provider or business partner, we will refer you to the service provider or business partner. Please contact us via the “Who Can I Contact at Optima Distributor About this Privacy Policy?” section below.
  • If you need assistance accessing records related to your Pharmacy or Optical information, please visit the “What Privacy Protections Apply to Specific Types of Personal Information ?” section.
  • You can deactivate your Optima Distributor account if you wish. Please contact our Member Service Department by calling 1‪ (781) 412-4891 for further instructions about deactivating your Optima Distributor.com account.
  • You can delete your Optima Distributor account within the Optima Distributor app at any time. Please visit the “Account” section of the app and select “Request to Delete Online Account”.

If you are a California resident, please refer to the “What Are Your California Privacy Rights?” section for additional information on your rights under the California Consumer Privacy Act.

How Do We Secure Your Personal Information?

We recognize the importance of maintaining the security of our members’ personal information.

We have a team of associates who are responsible for helping to protect the security of your information. Whether you are shopping on our websites, through our mobile services, or in our Store, we use reasonable security measures, including physical, administrative, and technical safeguards. These measures may include physical and technical security access controls or other safeguards, information security technologies and policies, procedures to help ensure the appropriate disposal of information, and training programs.

How Long Do We Retain Your Personal Information?

We will keep the personal information we collect from you for as long as necessary or appropriate to carry out the business purposes set forth in this Privacy Policy or any other notice provided at the time of data collection, such as providing products or services to you, supporting our business functions and operations, enabling us to communicate with you, providing marketing and personalization, and conducting research, or to satisfy our legal or contractual obligations. Where required, we will dispose of the information we collect when we no longer need it for the purposes described in this Privacy Policy or any other notice provided at the time of data collection, in accordance with Store’s retention policies and procedures.

Who Can I Contact at Optima Distributor Store About this Privacy Policy?

You can contact the Optima Distributor Store online or by postal mail.

Contact Customer Service for Store experience, marketing preferences, and general feedback/questions.

Contacting the Privacy Office
Please feel free to contact the Office with any questions or comments about this Policy or about how your personal information is handled. You can also contact us the Office via the address below:

Mail:
Sabine USA LLC
25000 EUCLID AVE STE 305 514 EUC
EUCLID, OH, 44117

What Are Your California Privacy Rights?

Delete My Personal Information: California residents have the right to ask that we delete your personal information. Once we receive a request, we will delete the personal information (to the extent required by law) we hold about you as of the date of your request from our records and direct any service providers to do the same. In some cases, deletion may be accomplished through de-identification of the information. Choosing to delete your personal information may impact your ability to use our websites and online features, including closure of your online account, and limit your use of in-store functions that require your personal information.

Nevada Privacy Rights

Nevada consumers have the right to request that a company not sell their personal information for money. Optima Distributor Store does not sell personal your information for money. If you have any questions about how your personal information is processed by Our Store. Please Contact Our customer Service at our store or online.

How Will I Know if this Policy changes?

Please check our Privacy Policy periodically for changes. We will provide additional notice of significant updates. We will post the date our Policy was last updated.